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Region 1

Williston Council for the Aging

Region 2

Kenmare Wheels & Meals

        http.//www.wheelsandmeals.org

Minot Commission on Aging

        http://www.MinotCOA.com

Souris Basin Transportation (Minot)

http://www.sourisbasintransit.com

Tri-County Senior Meals & Services (Rugby)

Region 3

Benson County Transportation

Cavalier County Senior Meals & Services

Nutrition United Inc./RCSMS (Rolla)

Senior Meals and Services (Devils Lake)

Region 4

Greater Grand Forks Senior Citizens Association, Inc.

    http://www.gfseniorcenter.org

Pembina County Meals & Transportation

Walsh County Nutrition & Transportation Program

Region 5

Valley Senior Services, Fargo

    http://www.valleyseniorservices.org

Region 6

Dickey County Senior Citizens

James River Community Center & Senior Services

South Central Adult Services, Inc. (Valley City)

http://www.southcentralseniors.org

Region 7

Burleigh County Senior Adults Program

           www.bismarckseniorcenter.org

Kidder Emmons Senior Services

Mandan Golden Age Services

            http://www.mandangoldenage.org

Mercer/Mclean Counties Commission on Aging

West River Transit (Bismarck)

            www.westrivertransit.com

Region 8

Elder Care-Dickinson

  http://www.public-transit.org

Southwest Transit

Southwestern District Health Unit

Statewide Projects

Legal Services of ND

  http://www.legalassist.org

  North Dakota Senior Service Providers

Nutrition Program/Outreach/Transportation/Health Maintenance/

Senior Companion/Legal Assistance

NORTH DAKOTA SENIOR SERVICE PROVIDERS

A History and Review of Accomplishments

 1982 through 2003 were written in the spring of 2004.  It is the intent of the North Dakota Senior Service Providers to add a summary page each year to review the accomplishments of the organization.  The North Dakota Senior Service Providers is a statewide organization consisting of the agencies that provide services to older persons in North Dakota through Title III of the Older Americans Act or through the use of senior mill levy funds or public transit dollars.  

This organization has been doing business as the North Dakota Senior Service Providers since 2002 under its' legal parent organization name of North Dakota Senior Services Project Directors Association.  The North Dakota Senior Services Project Directors Association commonly referred to as the "Project Directors Association" was organized in 1982.  Whichever name the organization has operated under, the mission for the association is to:  

"provide support to it’s' members by serving

as a communications network and

advocating as a unified voice

enhancing services to North Dakotas ' elderly"  

How did it all begin?  

In 1977 the directors of agencies providing services for older persons in North Dakota through the Older Americans Act came together to talk about establishing a formal statewide association to explore common issues and work on similar challenges the agencies were facing.  The directors begin an informal group meeting periodically in 1977 and 1978.  By the end of 1978 the attendance at the meetings had declined and the informal group stopped meeting.

By the fall of 1982, directors once again decided it was time to come together in a unified way to share experiences, work on common problems, and advocate for programs and services that would benefit older citizens in North Dakota .

1982

The organizational meeting of the group was held October 19, 1982 at the Town House Motel in Bismarck .  Considerations for membership, purpose and goals were discussed.  A formal motion was made to become an official "Association" which would use the working title "Project Directors Association" and assignments were given for the writing of a purpose statement and goals. 

The second meeting of the group was held on December 6.  At that time the following statement of purpose and objectives were adopted:

 Statement of Purpose:

The North Dakota Project Directors Association shall serve as an advocate for older persons and shall speak out on their behalf.

Objectives:

          1. To provide local and state agencies with information relative to the needs of the elderly.

          2. To serve as a communications network between the state and local projects.

          3.  To serve as a clearinghouse of professional concerns.

          4.  To serve as an information and education bank resource between project directors.

For the structure of the organization it is agreed to utilize the same regional structure the Department of Human Services uses.  The agency members of the Project Directors Association in each of the eight regions will pick a director to serve on the Executive Board for a two-year term.  The four odd numbered regions begin their term in odd numbered years; even numbered regions in even years.  The officers of the association will be elected from that 8 member Executive Board.  The general membership of the organization will not vote for officers at large.  There are approximately 45 agencies in North Dakota receiving Title III funds at this time and are eligible for membership.  About 30 agencies become active in the Project Directors Association.

1983

The records are a little sketchy about what occurred with the Association during 1983.  Officers for the organization were elected and a dues structure of $ 10 per member agency was developed.   There was discussion with Aging Services about developing a training plan for a year in advance instead of the quarter-to-quarter planning system being used.  The original bylaws were written and adopted.  A request from the 1984 ND State House Conference Committee was received to support this conference and the Association agreed to support the State House Conference. 

 1984

Members of the Project Directors Association provided assistance to the Governors Commission on Aging in hosting the 1984 Statehouse Conference on Aging. 

Discussions were held concerning the state allocation plan of Title III dollars, last minute changes in grant application procedures after the applications were already due, and Agings' use of carryover dollars.   It was stressed that it would be essential for the Project Directors Association to have input in future funding plan hearings and funding decisions.

A "surprise" came in October of this year when Aging Services announced funds had been secured that would enable every Project Director in the state to attend an out of state conference in 1985.  The four choices of conferences would be held in Denver , Kansas City, San Francisco and Seattle .

Issues concerning legislation at the state level were dealt with for the first time by the association.  Bills that were proposed to come before the 1985 state session were reviewed and our group voted to support resolutions related to powers and duties of the county Social Service Boards and another resolution related to reorganization of Aging Services, the Human Service Centers and the Department of Human Services. 

A legislative issue that will be talked about for many years in the future was discussed for the first time in 1984.  The issue? 

Dollar for Dollar Match for Senior Mill Levy Funds.

The conclusion of the Project Directors Association in 1984 was there would be little need for a lot of people to testify on behalf of the state matching dollars since it was already in the state budget.

1985

The actual Mill Levy Match amount passed during this session is approximately .84 cents on each dollar levied at the county or city level, not dollar for dollar match.

Project Directors Association members attended various out of state conference during 1985.  It was a great learning experience to talk to colleagues from all over the country about the issues and challenges facing agencies that provide services to older persons.

Three members of the Association were appointed to a Task Force to discuss

Title III funding and policies related to the services provided.  A plan of action was laid out for Project Directors Association members and local seniors to have input at the regional level for the funding hearings.

It was decided to try to invite one or more Aging Services staff to a portion of our meetings with the goal of having open dialog and discussions.

Agencies were notified that yearly audits would be conducted by the state.  Agencies were reminded that the Regional Aging Coordinators should be contacted with individual agency concerns and not the state office.

A decision was made for the organization to try to have quarterly meetings, whether or not they could be coordinated with statewide training provided by Aging Services.  The quarterly meeting concept does not come to fruition for several more years.

1986

The organizations bylaws' were amended to add this purpose in addition to the original objectives adopted in 1982:

 "Exploring ways of impacting Federal and State laws and

regulations relating to the elderly"

The North Dakota Senior Services Project Directors Association applies for formal incorporation as a non-profit organization with the state of North Dakota and is granted that status in September.   Work is begun on receiving 501c-3 status through the IRS.

At the March meeting, discussion of the states' centennial celebration coming up in 1989 gave way to a decision being made by the Project Directors Association to do something "BIG" in honor of the centennial.  A committee was appointed to put together and present a plan of action. 

At the next meeting, it was proposed to host three statewide conferences for seniors and service professionals; one each in:

 1987 in Medora

 1988 in Minot

 1989 in Fargo

as a celebration of the states' centennial.  The Project Directors Association votes to approve this plan and apply to the ND Centennial Project for official recognition as a sanctioned Centennial event.  The Association members' divide into three planning committees to carry out the next three years' conferences.  Official acceptance is received from the ND Centennial Project to sanction the three-year plan.

 1987

The organizations dues per agency were doubled to $20 per organization starting this year. The Project Directors Association received its' official 501c-3 status from the IRS on April 21.

Coordination with the Silver Haired Education Association begins.

The State Mill Levy Match was again an issue the Project Directors Association supported going into the 1987 Legislative Session.  The organizations' advocacy consisted of writing a letter to the Chairman of the Senate Appropriations Committee to declare our support for dollar for dollar match.  At the end of the session, the amount of match is $34,000 lower than the previous biennium.

The first Centennial conference is held in Medora in June with 450 people attending.   There is enthusiastic response by all who participate.  This will be the largest of the three centennial conferences planned by the association.

Aging Services indicates these things are coming in the future: a statewide needs assessment, emphasis on targeting services to older persons most in need and performance based contracting.

Agencies providing transit services are encouraged to join the newly formed

Dakota Transit Association (DTA).  DTA encompasses transit providers from both South Dakota and North Dakota and currently only 4 North Dakota transit providers belong to the organization.

A year-end association bank balance of $1,714 was noted with 37 agencies as members.

1988

The "Minot Magic Memories" centennial conference is held May 11 - 13 to enthusiastic response once again.  Registration for older persons cost only $ 25.00 thanks to funding received through a Bremer Foundation Grant.  In addition to the sessions at the conference, there is a talent show and arts and crafts display.

In conjunction with Aging Services, Regional Aging Coordinators and the Governor's Commission on Aging, the Project Directors Association sponsors a state wide senior walk "Walk For Your Health" on May 3 as a kick-off for Older Americans' Month.

Funding for transportation services was a topic of discussion.  A proposal was brought forth to develop funding legislation by putting a $ 1.00 fee on license plates.  The Project Directors Association supports this plan and will enlist the support of the Silver Haired Assembly and Dakota Transit Association.

The Project Directors Association chooses State Mill Levy Match as the # 1 priority issue for the 1989 session, with transit funding the second priority.

Agencies that provide transit services start to access out of state training through the use of Federal RTAP funds.

1989

In January, the state mill levy match again becomes a topic of discussion.  The Governor's proposed budget has NO funding allocated for mill levy match.  There is a proposed $ 720,000 in the Aging Services budget for state maintenance of effort requirements for Title III programs, however; that money will stay at the state level and not come to the county level as mill levy match.  The Project Directors Association decides to support the $720,000 but to ask and advocate for a separate appropriation for mill levy match funds.  An appropriation for mill levy match was passed by the legislature for the 89 - 91 biennium, however, due to a referendum brought by taxpayers after the 1989 session ended, the appropriation for mill levy funds was entirely eliminated (along with many other cuts in various programs) when the referendum passed.

House Bill 1337 (State Aid for Public Transit) is the bill that will provide funding for transportation services with a $ 1.00 license plate fee.  Due too much hard work, collaborative efforts, and effective arm-twisting, HB 1337 passed and has become an essential source of transit funding in the state.  Members of the Association are asked to sit on a committee to help develop the policies for use of these funds.

The Senior Centennial Celebration was held in Fargo May 17-19 with 272 persons attending.  The conference once again had enthusiastic response.

A wage survey was conducted among member agencies to help all look at pay structure and wages in their organizations.

A Project Directors training and retreat is held in Jamestown in November.  A large part of the work done at that retreat is to more clearly define the organizations' mission, develop specific goals, and to create a framework to more effectively carry out the objectives of the association.  The following mission statement is adopted:

“The North Dakota Senior Services Project Directors Association provides support to its members by

serving as a communications network,

and advocating as a unified voice,

enhancing services to North Dakota ’s elderly.”

1990

As a result of the retreat held at the end of 1989, a commitment was made to hold

4 quarterly meetings each year and not to wait to see if we can tie our meetings in with other training that might be provided.  The Association adopts the mission statement and the following four standing committees are established:  

                   - legislative                                - education

                   - public relations                       - finance

The Association administers training funds through a contract with Aging Services.   The group also submits a bid to Aging Services to administer Senior Center grant funds, which is not approved because we are not low bid.  Because of the bid proposal, we are required to find blanket bond coverage, which the association receives at no cost through the state bonding fund.

The concept of “regionalization of services" is brought up.  There does not seem to be much support for the concept at this time.

Our Association was featured on a TV interview in the Bismarck area.

Drug and Alcohol Testing for Transit and the Americans with Disabilities Act are two new pieces of Federal Legislation that will affect member agencies.

A decision was made to collaborate with Aging Services in the preparation of a statewide report on Aging Programs in North Dakota .

Due to concerns about legislative priorities at the Federal Level affecting the Older Americans Act Reauthorization, meetings of a delegation of our members were set up with Representative Dorgan and with Senator Burdicks' field staff person.

An excellent three-day training for project directors is planned and implemented in October in Bismarck .

The Project Directors Association requests (and is granted) the opportunity to have a member of our Association sit in as a non-voting member of the Silver Haired Steering Committee.

The idea of hiring a part time executive director for the Project Directors Association is discussed.

1991

Through effective advocacy efforts with the state Legislature, the Project Directors Association is effective in the restoration of State Mill Levy Match Funds.  The organization also holds its’ first Legislative Social event – an old fashioned pie and ice cream social.

The Project Directors Association has a bill drafted that would make all agencies receiving Title III funds sales tax exempt.  The state tax department clarified that home delivered meal delivery supplies are already sales tax exempt.  We are unsuccessful in getting full sales tax exempt status for member agencies passed in the state legislature.

The dues structure of the organization is changed to have agencies pay on a sliding fee scaled, depending on how many Federal Title III funds they receive.

Completed a second wage and benefit survey among member agencies.

Through a contractual agreement with Aging Services, the Project Directors Association used training dollars to plan and carryout their own statewide training for Directors in Minot .  The Project Directors Association plans training in each region for staff members.

Drafted a position paper concerning policies for the 1993-1995 funding plan

The Project Directors Association serves as the fiscal contractor for the development of outreach training modules.

The Project Directors Association help to write the manual that governs the use of mill levy funds.

To help with outreach efforts the Association purchased a list divided by county of all drivers age 60 and older through the drivers license division.

Encouraged Aging Services to conduct a training session for new Project Directors due to the large turnover of directors recently; 10 during 1991.  This training is held and the Project Directors Association present one of the sessions at the training.

1992

The first meeting of the year included a business meeting, training and a dinner and program hosted by the Project Directors Association to welcome the new Aging Services Director.

The dues structure was changed back to having each agency pay the same rate of dues – which was set at $ 50 per agency.  Each Region agreed to pay a one-time fee of $ 500 per region to the Association for the use of future projects and training.

The final revisions for the 1993-1995 funding plan proposal are agreed to and presented to the Aging Services Director.

The Project Directors Association contracts with a private human resource firm to develop a draft Policy and Procedure manual that member agencies could then mold to their individual projects.

A banner was purchased with the associations’ name on it to be used for public relations functions.

“Leadership and Excellence” was an outstanding training conference in Fargo planned and carried out by the Project Directors Association.  This conference trained Project Directors, Regional Aging Coordinators and Aging Services State Staff.

Legislative committee members are attending Interim Legislative Committee hearings.  Discussions concerning the 1993 Legislative Session and Mill Levy Match begin at the April 1992 meeting.

A Project Directors Association sponsored social is held for the Silver Haired Assembly members meeting in the summer of 1992 at the Capitol in Bismarck .

There is continued collaboration with the use of Title III funds and Transit dollars for training.  Approximately 25 North Dakota agencies providing transportation services are now members of the Dakota Transit Association.  North Dakota hosts its 3rd annual paratransit rodeo.

1993

The education committee of the Project Directors Association prepares a three year training plan which includes a three day event to focus on management skills, annual outreach training, and annual one-day multi regional workshops.  The committee also encourages continued cooperative efforts with the Department of Transportation and the use of RTAP funds.

Aging Services contracts with the Project Directors Association for $8,000 to be used for regionalized training sessions.  Five separate training sessions are held, with some regions combining forces.

During the legislative session, a social is once again held serving 250 persons.  Legislative efforts helped to maintain the level of state match.  The match amount for the 1993-1995 biennium will be $ 900,000, the same as it was for the 1991-1993-budget period.  This amounts to a 41% match; down from the 84% match received during the 1985-1987 budget period.

The Project Directors Association begins publishing a quarterly newsletter for the members.

Aging Services contracted with the Association to act as the fiscal agent to administer $ 47,000 of disaster relief funds. 

The Association is asked to have four people on the planning committee for the 1994 State Conference on Aging developed by the Governor’s Committee on Aging.

The Association chooses to leave the Executive Board structure of our organization, but to choose our President and Vice President by a vote of the entire membership.  The Executive Board will now consist of 10 people – the President and Vice President and the 8 regional representatives.  The Association has 35 member agencies.  Bylaws are updated to make this change.  Discussion is held on whether the organization should change its' name.  No action is taken.

Discussion was held to print a brochure explaining the purpose of the Project Directors Association.  No firm decision is made.

1994

The Legislative Committee completes a compilation of service data for each member agency and an overall summation for the state.  Problem areas identified in doing this include different funding cycles for agencies, multiple and varied funding sources and delay in response by members.  Ideas discussed related to Mill Levy Match include having legislation changed to raise county mill rate from 1 to up to 5; or the possibility of finding a dedicated source for state mill levy match funds such as a restaurant tax.

The Public Relations Committee hosted a nutrition break at the Silver Haired Assembly Session.  The committee also completes a display board and a brochure about the Project Directors Association.

In April, a meeting and training session is held in Minot .  As part of that meeting, the Director of the Department of Human Services, Bud Wessman is invited to be the guest speaker.  Mr. Wessman also spends part of the day at the Minot Commission on Aging as a way for him to learn what Title III agencies do.

Training funds for Older Americans Act providers will be greatly reduced at the Federal Level.  There will be much less training done at the state level than there has in the past.  The Education committee is given the task of planning for future training needs without the use of the funds we have been previously able to access.

Aging Services requests that they be invited to each meeting the Project Directors Association has.  The Association decides to invite Aging Services for a specific period of time during the meetings.

In an effort to make connections with other organizations we hear a presentation from the ND Long Term Care Association and then vote to become an associate member of that organization and have a representative attend their meetings.   We also have members representing us with these organizations: the ND Care Givers Exchange Board, Silver Haired Assembly and Statewide Needs Assessment of the Elderly and Physically Disabled.

The fall meeting coincides with the State House Conference on Aging which the Association helps to host and has a booth at.

1995

The special guest at the January meeting is Governor Ed Schafer.  A presentation of who we are and what we do was given and the Governor relayed to us his priorities in the Human Service Budget.  The amount of Mill Levy dollars in the budget is the same as the last 2 bienniums.  The legislative session ends with $ 900,000 for state mill levy match – now at a rate of 38% on the dollar.

The State Aid for Public Transportation Fund needs some administrative changes to spend out all dollars collected each biennium that will require legislation to enact.  Opening up the original State Aid Legislation during the 1995 session proves to be troublesome.   Accumulated dollars that are currently in the fund end up being siphoned off by other parts of the Department of Transportation.  The administrative changes needed to spend out all of the dollars for public transportation purposes in each biennium in the future are passed.  Much hard work by many members of the Project Directors Association make the future positive changes a reality.

The Project Directors Association hosts two socials during the session.  One is during our January meeting and the other an evening social held in March.

One of our Project Directors Association members is selected as a delegate to the 1995 White Conference on Aging in Washington , DC .

Fernando Torres-Gil, Assistant Secretary for Aging in Washington , DC is a guest in North Dakota in June and the Project Directors Association has him as a guest at our meeting.  The Association also works with Aging Services in holding a reception in his honor at the Capitol.

A Needs Assessments work group is formed by Aging Services with an Association member as part of the group.  A Graying of North Dakota task force will also begin work.

The Senator who is chairman of the state Legislative Council meets with us to explain the councils’ role, how interim studies are determined and the work of the interim committees.

The Interim Legislative Committee on Home and Community Based Care holds its November hearing at the Barnes County Senior Center in Valley City .  Project Directors Association members testify about the services our agencies provide at this hearing.  The Association also co-hosts a reception for the committee in conjunction with the Barnes County Seniors and Valley City State University .

1996

The organizations bylaws are revised to eliminate each region having a person serve on the board of directors.  All 4 officers will be voted on by the entire membership and those 4 people and the past president will be the executive board.  The office of Vice President will be a progressive one.  After serving as VP – the person will then become President.

Because of some funding changes at the Federal level, Aging Services plans to cut USDA funds to .25 cents per meal from the current level of .60 cents.  Due to efforts by the Project Directors Association in meeting with the Director of the Department of Human Services, we are able to raise the rate to .38 cents per meal.

Senator Dorgans’ legislative aide, The State Director of the Senior Health Insurance Counseling (SHIC) program and the AARP State Director are some of the guests who speak at meetings during the year.

A new data base system called NAPIS is being put into place across the state.

Four Project Directors Association members are serving on sub committees working with the Long Term Care Plan being put together by the interim committee.  The Association asks the interim committee to support dollar for dollar match for state mill levy funds.  The group also decides to ask the Silver Haired Assembly for support on this issue and back efforts at the next legislative session to seek funds for dollar for dollar match.

Concerns are expressed on how some senior mill levy and match dollars are spent or saved at the local level and the affect that has on the group as a whole.

A decision is made to hire a lobbyist for the next legislative session to help try to increase the amount of state mill levy match funds.

Two Case Management pilot projects are begun in the state.

Continued coordination between the Project Directors Association and the Department of Transportation has had many positive aspects, particularly the use of RTAP funds for training purposes.

1997

The Governor’s budget proposes $ 900,000 for state mill levy match.  Successful efforts by Project Directors Association members increase the amount of match to $ 1,050,000 a small increase to .41 ½ cents match on a dollar.

A legislative social is once again held.

The horrendous winter weather and resulting massive floods in the state have a great negative impact on many seniors in the state as well as agencies belonging to the Project Directors Association.

The Governors Committee on Aging hosts a reception in honor of the 25th Anniversary of the Older Americans’ Act Nutrition Program in Bismarck in May.  Persons who have worked with the program since its' beginnings in North Dakota are honored.

The Project Directors Association votes to spend up to $ 2000 to provide 4 regional nutrition-training workshops in the next two years.

The Silver Haired Education Association will no longer be funded at the state level.

Work on the NAPIS (NAMS) computer data system is still in progress.

A motion is made and passed to increase dues to $ 100 per agency starting in 1998.

A meeting is scheduled in the fall with the Governor’s Chief of Staff to lay the groundwork for an increase in state mill levy match funds for the 1999-2001 biennium.

1998

The Project Directors Association endorses the concept of asking for a doubling of the $ 1.00 fee on license plates for the state aid for public transit funds in the 1999 legislative session.  The Association will also endorse legislation that will allow counties and cities to levy up to two mills (one mill is the current limit) for senior mill levy.  We will once again ask for dollar for dollar match.  Position papers are written on both issues that member agencies can put in their newsletters or use as handouts with seniors at the local level.

The Chairman of the Interim Budget Committee on Long Term Care meets with our organization in an effort for us to receive additional support in increasing the mill levy match funds.  Our Association has members sit in on Interim Committee meetings held in Devils Lake , Kenmare and Minot .

The new Director of the Department of Human Services, Carol Olson meets with our organization to hear our concerns and share her philosophies.

The concept of Competitive Proposals for agencies to receive Title III funding is proposed by Aging Services to begin in January of 2000.  A working group is writing policies to be available for agencies in 1999.

The Project Directors Association becomes a member of the ND Association of Non-Profit Organizations.

The Association helps to sponsor and host several breaks at the Silver Haired Assembly session.

Discussion of employee benefits was held.   It was discovered that non-profit agencies receiving mill levy money are able to be part of the state PERS system to get health and retirement benefits for staff.

The Association members discuss the idea of hiring a part time executive director for the organization.  No action is taken at this time.

1999

1999 is designated as the Year of the Older Person with a Project Directors Association member as part of the planning committee.  A biography of North Dakota persons age 100 and older is printed.

A successful legislative session saw the proposal to double the State Aid for Public Transit Fees pass.  The proposal to increase county levies to two mills passed and the state mill match dollars increase from $ 1,050,000 to $ 1,262,945 which translates into .45 cents on a dollar.

A joint legislative day is planned with AARP with the intent of bringing in many seniors to the capitol.  Unfortunately the date chosen happens to fall during the crossover break, which comes several days earlier than normal.  A Project Directors Association social is held in March when Legislators are back in session.

An interim study of mill levy and mill levy match funds will be done.

A professional organization based in Bismarck that provides management services and lobbying for associations such as ours presents information to our group as to the services they could provide.  No action was taken at this time due to proposed cost of the services.

It was decided that any member of our Association could apply for a $ 500 training grant from the Project Directors Association to attend an out of state training conference.  If the person were approved to receive the grant they would be expected to provide a training session at the next association meeting following their return from the conference.

Agencies are making plans on how they will join together regionally to write regional competitive proposals during the summer for the new funding cycle that will start in January.  The term “legal entity” is now current language being used instead of grantee.  Agencies find many hurdles to be cleared during the last half of 1999 to meet all of the conditions being set forth under this new system.

ASIF is the new data base program that will replace the current NAPIS (NAMS) system.  Some agencies will have this in 1999 – most not until 2000.

2000

The Graying of North Dakota Coalition is being formed with representatives from Aging Services, Governor’s Committee on Aging, AARP, SHEA, Social Services, Project Directors Association and other organizations in hope of better serving the needs of North Dakota Seniors in the upcoming Legislative Session.

A meeting between the Project Directors Association and Aging Services was held to discuss the bidding process that happened at the end of 1999.   It was felt that clarifications and consistent procedures were needed for the process to work more smoothly in the future.

The Project Directors Association financially supports the Silver Haired Assembly session held at the Capitol in the summer.  Member agencies also assist with Silver Haired Elections held in each county.

Since management training issues have not been addressed in a while, it is decided to have a substantial training conference that would include agencies’ administrative staff, public transit providers, Regional Aging Services’ Program Administrators (RASPA) and Aging Services Staff.  This three-day event is carried out in November in Fargo , which 53 people attend.

Regional Aging Service Program Administrators request they be invited to our quarterly meetings.  It is decided they will be invited to attend during the same time period that Aging Services staff is at the meetings.

AARP makes plans to have full time paid staff members and an office set up in Bismarck to support its’ programs and volunteers.

Plans are made to work toward dollar for dollar match for mill levy in the next session.

2001

For the second time the Project Directors Association and AARP co-sponsor a Senior Day at the Capitol.  More than 700 seniors take part in this day.  For future sessions we will look to see if Senior Day is an effective use of time and resources in telling our story of the importance of services for seniors.

By the end of the Legislative session we have been successful in increasing the mill levy appropriation to $ 1,662,945 or .54 cents on the dollar.

Another interim study on mill levy will be done in 2001 - 2002.  This one is limited to one question  - what would the impact be of limiting the state match to one mill only?  The results of the study are not used in any legislation proposed for the 2003 session.

An additional interim study will be an extensive one done by UND and NDSU on the long-term care needs of the senior population in North Dakota .  The results of the study are presented at the end of 2002.  It does not seem that the conclusions of the study of are used in presenting legislation for 2003.

Statewide statistics of agencies providing transportation services are compiled for the third year.

Some changes in the reauthorization of the Older Americans Act will affect agencies providing nutrition services.  USDA monies will be shifted from a set per meal reimbursement to reimbursement based on the past actual number of meals each agency served.  A new federal program funded through the Older Americans Act will soon begin in North Dakota – it is the Family Caregiver Program.

A discussion on the possibility of changing our organizations' name brought forth ideas but no definitive action.

2002

The Project Directors Association chooses to start doing business under the name:

          North Dakota Senior Service Providers

Legal papers are filed with Secretary of State that makes this name official.

There have many changes at the local level over the years with agencies that provided services through the Older Americans Act.  Several agencies have combined and some services/agencies were eliminated from being funded.  There are now 27 member agencies of the association, where there once were 40.

New letterhead stationary is designed and new brochures will be printed before the next legislative session.

A statewide review of outreach services is conducted by Aging Services.

The advantages of members of our association belonging to a food-buying group are discussed and a bid to accomplish this is carried out.  Many agencies take advantage of this to lower their food cost.

The Silver Haired Assembly conference is once again supported by our organization.

A meeting is arranged with the Governor’s office to relay our concerns about funding for programs for the elderly.

The Project Directors Association chooses to plan an Excellence in Leadership Retreat at Metigoshe Ministries for the fall.  This will be a training session and also provide time to plan for the 2003 legislative session.  The retreat is well received by the directors attending and many plans are discussed for the future of the organization.

The next three-year cycle of bidding for service contracts will take place during the summer, with the new contracts to begin in 2003. 

2003

During the legislative session, the Senior Service Providers provide testimony on Mill Levy Match and several other issues.  The Mill Match amount ends up the same as in the last session.  In addition to the Legislative Social, our organization brought in seniors to meet with legislators and Governor Hoeven, printed buttons to wear and presented each legislator with a smiley face cookie plant.

HIPAA is a new subject of concern and how and if this affects us.

The association decided to print uniform donation posters for all meal sites patterned after what was done in South Dakota .

A model administrative policies and procedures manual was completed that each legal entity could use to meet the current administrative standards in place.

Discussion took place about hiring a part time executive director to help our association move to the next level and be more successful in the legislative arena. 

A working group of 3 members was put together to draft a proposal and work out details related to this idea.

The information website  ndinfo.org  is up and running.  All agencies are encouraged to register with this website and put their agency information on it. 

A transportation component will be a major emphasis on this website.

Outreach training will be provided only in even numbered years in the future and not every year as it has in the past.

Prescription assistance programs for low income persons are up and running in the eastern part of the state and will be offered statewide by the end of the year.

The ND Department of Transportation transit administrator will start to attend our meetings at a specified time to update us on transit related issues.

It was decided to eliminate the finance committee as a standing committee and bylaws were updated to reflect this and other changes.

Aging Services told the Senior Service Provider members that the next database program that will be used in this state is called SAMS and will be internet based.  It will be field tested this year and then used by all agencies starting in 2004.

2004

At the quarterly meetings, the organization continues to meet with representatives from the Department of Transportation and the Department of Human Services.

The SAMS Internet based database system is implemented.  This is the system used by Providers to report unduplicated counts of clients, numbers of services per client, targeting factors etc.   There is considerable time spent at meetings talking about how to deal with the many hurdles in using this system.

The NDSSP donates $500 to the Silver Haired Assembly to support that organization and their summer legislative session in Bismarck .  The North Dakota Silver Haired Assembly will also be hosting the National Silver Haired Meeting in July in Bismarck .

The NDSSP donates $250 to the Outreach - Case Managers Conference.

A decision was made to hire an Executive Director for the organization with funding for the position to come from each region.  The Executive Director is hired and starts the position in May.  An office space sharing agreement is worked out with the AARP office in Bismarck to house the NDSSP Executive Director.

Directors from Region 2 reported on a direct mail fund raising campaign they implemented.

Aging Services reports on the National Family Caregiver Support Program.

A history and review of accomplishments of this organization was written that covered years 1982 – 2003.

A Grant was written to CMS (Center for Medicare Services).  This grant is for funding for outreach workers statewide to help people apply for Medicare Prescription Drug Cards.  The grant is award in the amount of $50,000.  Half of the grant is for education activities concerning the Medicare Prescription Drug Card.  The other half of the grant is to help enroll people for the cards.

A retreat is held at Metigoshe Ministries in September that includes training sessions in additional to the quarterly business meeting.

2005

Legislative issues are the first priority at the start of the year.  

*The organization decides to pursue a 50% increase in State Aid for Public Transportation Funding. Through much hard work, success is achieved in getting this increase passed by the Legislature and signed by the Governor.  

*An increase in State Mill Levy Match Funds is also sought.  The NDSSP works with a bill originally submitted by the Silver Haired Assembly.  A long and protracted round of testimony, negotiations and compromises ensue during the session.  At the end of the session, the state mill levy match is changed to a permanent fund that will match the county/city levies at 2/3 of a mill.  As the county/city valuations go up, so will the match.  The administration of the mill levy match is also moved from the Department of Human Services to the Treasurers office.  The change to 2/3 of a mill will increase the match from the current 46%.

The Public Relations committee looks into having a website for our organization.

Department of Transportation representative indicates that regionalization will happen in the future for transit programs.

The Medicare Part D program begins.  Funding will be available to agencies through Aging Services for staff/volunteers to help people enroll in a Medicare Part D Plan.

Two members of our organization are working with NDSU on a Bush/Bremer research grant.   The grant will do a needs assessment study of older persons.

The organization decided to look into a fuel purchasing pool to help lower costs for each agency.

The Executive Director leaves the NDSSP for a new position in August.  A decision is put on hold at to what we want to do about this position for the future.

An information session on the Legislative Interim is held.

A Wage and Benefit Survey is completed.

NDSSP meets with the Treasurers Office to discuss in changes in the administration of State Mill Levy Match.

It is suggested by Aging Services that our organization look at trying to get Medicaid Waiver funding approved for Home Delivered Meals.

2006

A Web page for our organization becomes a reality and can be found at www.ndseniorservices.org

Wrote North Dakota Congressional Delegation about the need for funding increases for Older Americans Act Programs.

Heard a report about the White House Conference on Aging.

Asked for and received from Aging Services a copy of the State Program Report.

At the end of 2006, all Older Americans Act Funding for Transportation will cease, and the Department of Transportation will provide funding for the transportation services formerly funded by OAA.

An in-service was held on revised DRI’s and Dietary Guidelines for Americans.

Met with a member of the Governor’s staff to make case for increased funding.

Held a demonstration about the Oliver Home Delivered Meal Trays.

A formal input and planning process for our organization was undertaken that resulted in a five-year strategic plan, the highlights of which follow:

STRATEGIC PLAN-ISSUES & OBJECTIVES 2006-2011

Strategic Issue 1:  PROVIDE FINANCIAL STABILITY TO THE ASSOCIATION  - Work legislatively to increase funding.

Strategic Issue 2:  ENHANCE AND PURSUE LEGISLATIVE SUPPORT FOR HOME & COMMUNITY BASED SERVICES FOR SENIORS   - Encourage members to develop relationships with their legislators.  Hire a lobbyist to work with the legislative committee to establish a presence with legislature.

Strategic Issue 3: BUILD AND STRENGTHEN COALITION RELATIONSHIPS   Create and strengthen relationships with seniors, family members, agencies and other associations.

Strategic Issue 4:  DEVELOP AND IMPROVE SUPPORT FROM AGING SERVICES - Be proactive about aging issues.

Strategic Issue 5:  PROVIDE MEMBER SUPPORT  Provide timely education and training to members.

Strategic Issue 6: RESEARCH AND PURSUE ADDITIONAL SERVICES An item for the future if we have a paid staff position for our organization.

2007

Legislative matters took up much of the beginning of 2007.  After meeting with the Governor’s office in the fall of 2006, the amount of dollars for State Funds to Providers that is added to Older Americans Act Dollars was increased in the Governor’s budget from $720,000 to $ 1,000,000.  This increase was passed by the Legislature. Working with the APT Company as Consultants, and in conjunction with Dakota Transit Association, NDSSP was able to secure an additional $1,000,000 for the State Aid for Public Transit Fund;  increasing the appropriation from $4,700,000 to $ 5,700,000 for the biennium.

NDSSP organized educational sessions on these topics at the quarterly meetings: 

- Worry Free Advocacy

- Required Menu Changes and How to Implement Them – which also included training nutrition staff

- Legal Assistance of ND – Senior Hotline

- ND State Data Center – Shifting Elderly Demographics and Its’ Implications for North Dakota ’s Economy 

- Impact Foundation – Endowment Programs

A committee representing NDSSP met with Aging Services to discuss concerns with the RFP’s, contract process, new menu requirements, outreach and funding issues.

Encouraged Aging Services to provide ongoing SAMS training for new staff and to enhance knowledge of current SAMS users.

For each quarterly meeting, invited Aging Services, Department of Transportation and Dakota Transit Association representatives to come to give us updates on various changes and upcoming events.

Had our consultant from APT participate in a year-long steering committee organized by the Upper Great Plains Transportation Institute to look at transportation (including transit) funding issues in preparation for the 2009 Legislative Session.

Had members attend regional stakeholder meetings to give input to the Department of Human Services in preparation for the 2009-11 budget proposal.

This organization celebrated its 25th Anniversary at the summer meeting in Fargo with a party that included inviting back former members of the organization.  A supper, reminiscing about the “old days”, and a Red Hawks Baseball game were part of the celebration.

2008

DOT updates – Discussion on upcoming Trans. Meetings around the state and regionalization of state transit agencies.

Welcoming input from NDSSP regarding work force problems or workforce needs.

Speaker Steve Bain from Bain Ins.- discussed insurance requirements for non-profits.

RFP money comparison- question are we to be reimbursed on the # of meals we serve? Bottom line- we need money.

Discussion on Mill Levy- should we go for more mill levy/Our dream $3.00/meal. Meeting adjorned due to statewide winter storm!

Discussion regarding coordinated efforts to assist the new upcoming directors, NDSSP to become a welcome wagon to these new directors.

Discussion on the HDM waiver  for individuals -60 needing a meal.

Discussion on RFP process. Delay in contracts/payments. Request for Aging to start process earlier, expand the proposal/writing time frame.

Farewell to Carol Maurer, Norma Jean Neumiller and Midge Kuntz.

Oct. meeting at Lake Metigoshe .

Cheryl Jongerius gave presentation on Mill Levy which reviewed the history of county mill levy.

EBT became SNAP Supplemental Nutrition Assistance Program.

Leg. Committee will ask Ray Siver to write a letter of support for an increase in funding for senior services. Ray is a member of the Governor’s Committee on Aging.

Cheryl J. sent a letter to Aging asking for the following to be listed in future Dept. Of Human Services directories: Contract legal entities and NDSSP.

It was decided to wait and see if RFP’s, contracts and reimbursements are timely for 2009. If not, this will be discussed again as to what if any action can be taken by NDSSP.

It is the position of Aging that congregate assessments should be done annually.

Training was done by Pat Hansen & Larry Leonard on SAMS; by Linda Freeman on NDSSP website/mass email and by Robert Kiebler- creative writing.

Marcia Paulson gave a presentation on the Great Plains Food Bank in Fargo .

2009

The new 990 form will be very time consuming presentation by NDANO.

MOM’s meals information by A.J. Mock.      Background checks go  to www.ndcourts.gov.

Discussion on approved HDM letter. Ellen will send letter to all new directors.

Discussion on ways to get NDSSP out there, committee will work on our message.

Ongoing orientation for our new directors.

Audit every 2 years.     $485,000 added to budget from stimulus funds.

Personal Liability Protection for Directors – are you covered?

Cash flow issues- Aging is interested in giving us cash up front in the future. Almost sure to get advance payment in Jan. based on % of expenditures previous months.

RFP’s- 2010 time frame- Oct. 1- Dec. 15 contracts. There may be extra funds for extra meals with 2008 federal carryover.

Scott encouraged ups to check NAPIS missing info often, NS checklist assume NO if it is blank.

Foster grandparent program with Paula Messmer.

Pat Randall announces her retirement Sept. 1, 2009

Aging reports – stimulus funds, recovery money and significant dollars in 2009 contracts. Spend federal dollars in original contract first then spend stimulus money.

ADRC grant application has begun.     Job Service inservice by Christopher Kalash.

Pilot program for ADRC- Burleigh county, grant is for 3 years then statewide.

Aging – RFP’s on track with time frames, contracts will be out ahead of time.

Currently working on Senior Center surveys.

Motion made for NDSSP/DTA thru Ken Tupa $1.500 towards Regional Transit Planning UGPTI.

NDSSP website to be enhanced. Discussion on new logo for NDSSP.

ND Board of Pharmacy report by Christine Johnson.

Announcement @ DTA fall conference to DTA board that SURTC contract has been dropped with DTA.

Colette Iseminger gave report on Meals on Wheel conference she attended.

Muriel Peterson gave a report on AARP.

2010

Committee to work on Outreach Issues of Concern to present to Aging, meeting with Aging was held.

Money Follows the person- 5 year grant, objectives revised downward.

ADRC- 2 temp. staff hired, will contract with Burleigh Co. Council on Aging for first yr. and then expand to other counties.

Senior Center survey report- 70,000 fewer meals and 4,500 fewer people served. 78 is the average age of meal participants.

Medicaid waiver update- effective Jan. 1, 2010 3 meals to 7 meals in a week for a cost of $6.68 will go up to $7.08 July 1, 2010.

SURTC is having input meetings for transit, 18 month study.

LaVal Eberhart from Workforce Safety and Insurance gave a presentation.

Linda Freeman submitted a marketing grant for NDSSP.

Pilot sites for coordination for transit are region 6 (rural) and region 7 (urban).

Colette Iseminger gave a presentation on “What will the baby Boomers want and will it include your Senior Center .

Stacey Fetcher from Legal Services of N.D gave a presentation.

PR committee met with KAT group to decide how to proceed with $5,000 grant NDSSP received.

Jeff Morgen from Premier Buying Group gave presentation, prices same for everyone, no membership fee and $350 per delivery required.

Update on Money Follows the Person funded thru 2018.

ADRC- 2 employees hired, services to start soon in pilot region, in all regions by 2013.

Linda Wright announced she’s retiring Aug. 31, 2010.

Ken Tupa met with NDSSP- goal with legislators- get paid for every service we provide. Increases in state funds needed for future. Need to ask for 100% Mill Levy match, it’s now at 67%.

Silver Haired Assembly  given $500 for a break at next conference.

Jan Engan, new director of Aging Services was introduced, she starts Oct. 18, 2010.

Legislative committee met with Governor’s staff, same message, get paid for all we do and dollar for dollar match.

Pat Hansen received the National Transit Award for South Central’s Outstanding Service Award.

DOT- requirements, Maintenance plan, drug & alcohol plan, Title VI and LEP.

Dr. Greg Sanders, NDSU gave presentation on Baby Boomers & Senior Service in N.D.

2011

KAT grant received- go with TV and radio ad option.

SB 2012 to increase money in Aging Service budget, $300,000 is included we would like an increase of 1.1 million.

SB 2242 Mill Levy  match for 2/3 mill to full mill or dollar for dollar match.

Jack Reutters gave presentation on Money Follows the Person, grant extended to 2020 and they hope to serve 357 people by then.

ADRC- federally mandated transition from outreach to options counseling by 2013.

Laurie McGuire gave presentation on how they run their catering business.

Our message to the legislators the unit rate needs to go up and we need to get reimbursed for every service we provide.

NDSSP joined ND Association for Non Profits.

Senior Mill Levy law as of July 2011- payments to be received Feb. 2012 are based on the 2010 levies. Senior Mill levy match is ¾ of the amount levied up to one mill.

ADRC and has now changed to ADRL.

The unit rate for a meal is now $4.00

Mary Kay Kelsch  gave a talk on Open Meetings and Open Records Law.

Kelly Kukowski from the Veterans Service Trans. For Veterans gave a talk on transportation service available to veterans.

KAT grant- free PSA announcements will be done first.

Mill Levy report and the end of the year needs to reflect no carryover.

Cheryl has contacted Henry Lebak to compile stats for us with a narrative and bullet points about our services to present to the legislators. A motion was made to send him $200.

Colette Iseminger  gave presentation on nutrition guidelines.

New strategic plan for 2012-2017 was done, Colette will compile the results.

Motion was made to send $500 to the ND Symposium for the spring conference.

2016 NDSSP Summary


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